Onboarding your team

Inviting your team members

Now that you have set up your workspace(s), time to invite the rest of your team or company. When deciding who to invite, think big – the goal is to break through the information silos between departments, not create new ones. Invite your whole company instead of only your immediate colleagues to make the most out of the tool. Nuclino offers customizable privacy and access settings so you can easily ensure that the right members have access to the right information.

Adding new members to your team is easy. Click "Invite" in the top-right corner of the app and add the email addresses of your team members.


Or better – create a shareable link and paste it in your team's Slack channel to save time.


Member roles

Assigning appropriate roles and permissions is one of the key tasks of the team manager. Approach this decision with care. While it is important to foster team collaboration and encourage contributions from all members, it is also necessary to keep confidential information safe and prevent unauthorized team members from deleting or changing important documents and workspaces.

Team roles

  • Owners: Owners have the highest level of permissions. Owners have exclusive access to features such as deleting teams.

  • Admins: Admins have a high level of permissions, especially regarding workspaces. They can execute dangerous actions such as deleting entire workspaces irreversibly.

  • Members: They have enough permissions for daily usage, but cannot execute dangerous actions such as deleting workspaces or teams.

Team roles can be customized in the Team Settings.

Workspace roles

  • Editors: Editors have full access in the scope of a workspace. For example, they can invite new workspace members and modify all workspace content.

  • Commenters: Commenters can't edit the content of the workspace but they can leave comments and replies.

  • Readers: Readers have limited access to a workspace. For example, they cannot invite new workspace members or modify any workspace content.

Workspace roles can be customized in the Workspace Settings.

For tips on how to best configure access rights for your team, visit our blog: Permissions and Access Rights in Nuclino: Tips and Best Practices.

Comments, mentions, and notifications

Discussion is an essential part of a productive collaboration process and long, tangled email chains do nothing to make it easier. Here are a few ways you can make your experience with Nuclino more collaborative:

  • Easily grab your colleagues' attention by mentioning them in an item and sending them an instant notification.

  • Share a status update or give feedback on an issue using inline comments without cluttering the document.

  • Add yourself or a colleague as an item member to always stay updated about the changes to its content.


Integrations with other tools

Nuclino is a powerful tool but it may not cover all of your needs. Do you use Slack to chat with your team? Figma to collaborate on designs and prototypes? Prezi to prepare team presentations? Nuclino is integrated with these and many other collaboration tools your team may already be using – find the full list here.


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Formatting tips